Enrollment Form (Please print, complete and mail this form.) To confirm a reservation it is necessary that this form is filled in and signed, then mailed to us with the necessary payment. Enrollment requests are processed on a first-received basis. Due to enrollment limitations we may not be able accept all requests for enrollment. In this case we may offer you alternate dates which you may elect to accept or decline within seven days.
PARTICIPANT INFORMATION (List all participants and non-participants separately on individual forms) Contact Name_______________________________________________ Address_____________________________________________________ City__________________________ State__________ Zip Code________ Country______________________________________________________ Telephone-Day_______________ Telephone-Evening_________________ Email__________________________ Fax__________________________ Emergency Contact phone number: ____________________________ Special or dietary needs:_____________________________ *I have read and agree to the Terms and Conditions, see below). Signature (required) X ________________________________________ BOOKING PERIOD (Choose the period you wish to participate) __ From arrival and check-in in Scottsdale, November 9, 2020, to checkout November 21, 2020.
__ From arrival and check-in in Scottsdale, February 8, 2021, to checkout February 20, 2021.
"Photo Tour Scottsdale, Sedona and the Grand Canyon" Accommodation Choice & Price Calculation ___$4699.00 per person Participant one week w/ private room/bath. Based on availability. ___$4199.00 per person double occupancy/shared room for two Participants. Based on availability. Total Due: $_______________ (Payment due in full 90 days prior to tour start date) US$500.00 deposit per person due with enrollment form. If enrolling within 90 days of the start of the program please remit payment in full.
Preferred Payment Method (See Terms and Conditions below) Checks accepted only. Make checks payable to: "Patrick J. Mahoney TA" Authorized Signature________________________________________ Mail completed form to: "Photo Tour Phoenix/Scottsdale, Sedona and the Grand Canyon" Patrick Mahoney/TA 367 West Broadway Gardner, MA 01440 USA
All enrolled participants will receive written confirmation and further tour information. This tour is offered based on a minimum number of eight Workshop Participants. Toscana Americana may cancel this tour if the minimum number of participants is not met by November 4, 2018. In this case all payments will be returned.
Terms & Conditions
Arrival and Departure Participants are responsible for their own travel to and from Scottsdale. (see: How to get to Sedona & the Grand Canyon) Included in the Toscana Americana "Photo Tour Phoenix/Scottsdale, Sedona and the Grand Canyon" Price: • 12 nights stay at assigned hotels including but not limited to electricity, heat (in the winter) hot water, clean bed linens, towels, soap. • All field trips as specified in the Toscana Americana "Photo Tour Phoenix/Scottsdale, Sedona and the Grand Canyon” itinerary. • 12 dinners as shown on the itineray. Dinners are chosen from a prefix menu prepared for our guests. All dinners are group style. • Wine and non-alcoholic beverages with dinners limited to selections prechosen by Toscana Americana. Drinks with dinner shall be considered as being ¼ liter of wine and ½ liter mineral water per person, per meal. • All basic tips, including long distance coach drivers and guides, except where national regulations and supplier rules forbid. Participants should consider adding $1.00US per day for extra or exceptional service for all of the above personnel. • Itinerary may be adjusted to accommodate seasonal openings and/or unexpected closing of attractions, restaurants, museums, etc. • Published Toscana Americana “Photo Tour Phoenix/Scottsdale, Sedona and the Grand Canyon” prices are Per Person, single occupancy, (unless noted otherwise) based on a minimum group of eight registered and enrolled participants. Not Included in the Toscana Americana " Photo Tour Phoenix/Scottsdale, Sedona and the Grand Canyon " Price: • Passport fees. • Round trip transportation to/from guest’s departure point in the USA. Airfare not included. Applicable taxes are not included in Published price. • Lunches are not included and are the responsibility of each participant. - Excess baggage charges. See your air carrier rules. • Liquor or distilled drinks. • Entertainment or activities during scheduled free periods during days or evenings. • Items of a personal nature, including, but not limited to, laundry, extra porterage, etc. • Optional Baggage and Trip Cancellation Insurance; this is highly recommended. • Additional courtesy tips for good service. • U.S. Customs Charges upon return (on goods exceeding $400 per person at last notice). • Telephone charges • Supplementary maid service • Any other expenses, costs or charges not specified in the section titled “Included in the Toscana Americana "Photo Tour Phoenix/Scottsdale, Sedona and the Grand Canyon" Price”. • Overnight lodging, meals, transportation, or missed travel services due to airline scheduling, misconnections, or delays. -Non painting materials or supplies are proveded or included. Variations Toscana Americana reserves the right to change accommodations and itinerary in the case of force majeure. The customer shall inform Toscana Americana in writing whether he chooses to withdraw or to benefit from the alternate package within and not after 2 days from receipt of the alternate proposal. Should the customer fail to accept any variations, Toscana Americana shall return only the sums of money received within 7 working days from receipt of the communication from the customer. Sleeping Accommodations Single private rooms and shared rooms are based upon availability. No un-enrolled person is permitted to share or occupy any accommodations without the express written permission from Toscana Americana. Payment Terms 1. All prices are in United States dollars. 2. For reservations made more than three months prior to arrival date, a non-refundable deposit in the amount of US$500.00 per person is due with the enrollment form to secure the workshop period. The balance is due no less than 3 months before the arrival date. 3. For bookings made less than 3 months before the arrival date, the total workshop fee is due at the time of booking. 4. Upon receipt of the initial deposit or payment in full you will receive a receipt/confirmation in writing. 5. Upon receipt of your final payment 90 days to arrival, you will be sent a final receipt, directions to your accommodations and any other information pertinent to your stay. 6. Please see explanations for Security Deposit and Refunds below. Cancellation of Toscana Americana " Photo Tour Phoenix/Scottsdale, Sedona and the Grand Canyon" Workshop This tour is offered based on a minimum number of participants. Toscana Americana may cancel this tour if the minimum number of participants is not met by November 4, 2018. In the event of cancellation by Toscana Americana enrolled participants will be offered alternative dates or a complete refund. Cancellation and Refunds CANCELLATION ONCE FULL FINAL PAYMENT HAS BEEN MADE: Any cancellation notification must be made in writing to Toscana Americana in writing. -Cancellations made between 90 days and 60 days prior to your selected week: 50% of the enrollment fee is forfeited unless we are able to enroll another participant in the tour. -Cancellations made between 60 days and 30 days prior to your selected week: 75% of the enrollment fee is forfeited unless we are able to enroll another participant in the tour. -Cancellations made between 30 days until the departure day of your selected week: 100% of the enrollment fee is forfeited unless we are able to enroll another participant in the tour. If another participant is enrolled, your full payment will be refunded once new re-booking of the tour is confirmed. Please be advised that it is extremely difficult to re-book the tour once a cancellation is made within the 60 days prior to arrival date. Notification of cancellation must be in writing. Damages & Charges Guests are required to act in a responsible manner at all times. The client is responsible for ensuring that the hotel property is left upon departure in the same general condition and repair as on arrival. Toscana Americana reserves the right to recover from clients the cost of any loss or damage caused by a failure to respect the property, fixtures, or fittings. Toscana Americana reserves the right to recover from clients the cost of excessive use of the telephone. Clients are required to use their long- distance calling cards or credit cards when placing long-distance calls. Low rate per minute international calling cards are available locally Travel Insurance Insurance is not provided. You are strongly advised to make the necessary arrangements with a reliable insurance company to cover all stages of the holiday including flight or transport cancellations as well as for cancellation of the group tour booking. Your travel agent should be able to help you with this. Trip insurance can be purchased at https://www.insuremytrip.com/ . Complaints We cannot be held responsible for events beyond our control such as breakdowns, leaks, power cuts, water shortages, floods, storm damage, strikes or force majeure deposit. We will do our best to resolve any complaints to the best of our ability. Liabilities We cannot accept liability for fortuitous events such as acts of God or war, riots or civil strife, terrorist activity, industrial disputes, natural disasters, fire, adverse weather conditions, or consequences of any person during the course of the holiday stay. Toscana Americana shall not be held responsible in any way for any damage caused by or to travelers or customers if they do not undertake or complete their journey, nor for any contretemps during the journey due to delays, breakdowns or failure of the means of transport, nor illness, bad weather, strikes nor for any other reason due to force majeure. These conditions must be accepted by all members of the group tour party. We can not reduce or waive these terms in the event of circumstances beyond control such as illness, injury or death, flight cancellations, war, civil uprisings, terrorist attacks, labor strikes, earthquakes, floods, storm damage or force majeure. A note to Participants This is an outdoor event. Conditions such as rain, snow and ice are possible. Toscana Americana Workshops reserves the right to alter the published itinerary and program for any reason including issues of safety. Walking is required. All Participants and guests are required to observe all rules pertaining to locations visited.