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Phoenix, Sedona & the Grand Canyon
en Plein Air
with Artist /Instructor
Lori Putnam
May 23-30, 2012
Enrollment Form
(Please print, complete and mail this form.)
To confirm a reservation it is necessary that this form is filled in and signed, then mailed to us with the necessary payment. Enrollment requests are processed on a first-received basis. Due to enrollment limitations we may not be able accept all requests for enrollment. In this case we may offer you alternate dates which you may elect to accept or decline within seven days.
PARTICIPANT INFORMATION
(List all participants and non-participants separately on individual forms)
Contact Name_______________________________________________
Address_____________________________________________________
City__________________________ State__________ Zip Code________
Country______________________________________________________
Telephone-Day_______________ Telephone-Evening_________________
Email__________________________ Fax__________________________
Emergency Contact phone number: ____________________________
Special or dietary needs:_____________________________
*I have read and agree to the Terms and Conditions, see below).
Signature (required) X ________________________________________
BOOKING PERIOD
__ From arrival And check-in in Scottsdale, Wednesday May 23, 2012 to departure Thursday May 30,2012.
"Phoenix, Sedona and the Grand Canyon en Plein Air" Accommodation Choice & Price Calculation
___$3199.00 per person Workshop Participant one week w/ private room/bath. Based on availability.
___$2999.00 per person double occupancy/shared room for two Workshop Participants. Based on availability.
___$5498.00 double occupancy/shared room for one Workshop Participant and one Non-participating guest.Based on availability.
___$2499.00 per person Non-Participant one-week w/ private room/bath. Based on availability.
Total Due: $_______________ (Payment due in full by February 23, 2012)
US$250.00 deposit per person due with enrollment form. If enrolling after February 23, 2012 please remit payment in full.
Preferred Payment Method (See Terms and Conditions below)
Checks accepted only. Make checks payable to: "Patrick J. Mahoney TA"
Authorized Signature________________________________________
Mail completed form to:
"Phoenix, Sedona and the Grand Canyon" 2012
Patrick Mahoney/TA
367 West Broadway
Gardner, MA 01440
USA
All enrolled participants will receive written confirmation and further workshop information. This workshop is offered based on a minimum number of eight Workshop Participants. Toscana Americana may cancel this workshop if the minimum number of participants is not met by February 23, 2012. In this case all payments will be returned.
Terms & Conditions
Workshop Period
The Toscana Americana "Sedona and the Grand Canyon en Plein Air " workshop period is for one week from Wednesday upon arrival and check-in in Scottsdale May 23, 2012 until the following Thursday May 30, 2012 at the time of check-out unless arranged otherwise.
Arrival and Departure
Participants are responsible for their own travel to and from Sedona and Grand Canyon/South Rim hotels. (see: How to get to Sedona & the Grand Canyon)
Included in the Toscana Americana "Sedona and the Grand Canyon en Plein Air" Price:
• One week stay at your assigned hotels including but not limited to electricity, heat (in the winter) hot water, clean bed linens, towels, soap.
• All field trips as specified in the Toscana Americana "Sedona and the Grand Canyon en Plein Air” itinerary.
• Seven dinners as shown on the itineray. Dinners are chosen from a prefix menu prepared for our guests. All dinners are group style.
• Wine and non-alcoholic beverages with dinners limited to selections prechosen by Toscana Americana. Drinks with dinner shall be considered as being ¼ liter of wine and ½ liter mineral water per person, per meal.
• All basic tips, including long distance coach drivers and guides, except where national regulations and supplier rules forbid. Participants should consider adding $1.00US per day for extra or exceptional service for all of the above personnel.
• Itinerary may be adjusted to accommodate seasonal openings and/or unexpected closing of attractions, restaurants, museums, etc.
• Published Toscana Americana “Sedona and the Grand Canyon en Plein Air” prices are Per Person, single occupancy, (unless noted otherwise) based on a minimum group of eight registered and enrolled participants.
Not Included in the Toscana Americana " Sedona and the Grand Canyon en Plein Air " Price:
• Passport fees.
• Round trip transportation to/from guest’s departure point in the USA. Airfare not included. Applicable taxes are not included in Published price.
Transportation to/from Sedona and Grand Canyon/South Rim.
Ground transportation in Sedona and Grand Canyon/South Rim not part of the daily itinerary
Entrance fee to Grand Canyon National Park and painting locations where entry fees are charged.
• Excess baggage charges. See your air carrier rules.
• Liquor or distilled drinks.
• Entertainment or activities during scheduled free periods during days or evenings.
• Items of a personal nature, including, but not limited to, laundry, extra porterage, etc.
• Optional Baggage and Trip Cancellation Insurance; this is highly recommended.
• Additional courtesy tips for good service.
• U.S. Customs Charges upon return (on goods exceeding $400 per person at last notice).
• Telephone charges
• Supplementary maid service
• Any other expenses, costs or charges not specified in the section titled “Included in the Toscana Americana "Creating Watercolor Memories of Tuscany" Price”.
• Overnight lodging, meals, transportation, or missed travel services due to airline scheduling, misconnections, or delays.
-Non painting materials or supplies are proveded or included.
Variations
Toscana Americana reserves the right to change accommodations and itinerary in the case of force majeure. The customer shall inform Toscana Americana in writing whether he chooses to withdraw or to benefit from the alternate package within and not after 2 days from receipt of the alternate proposal. Should the customer fail to accept any variations, Toscana Americana shall return only the sums of money received within 7 working days from receipt of the communication from the customer.
Sleeping Accommodations
Single private rooms and shared rooms are based upon availability.
Payment Terms
1. All prices are in United States dollars.
2. For reservations made more than three months prior to arrival date, a non-refundable deposit in the amount of US$250.00 per person is due with the enrollment form to secure the workshop period. The balance is due no less than 3 months before the arrival date.
3. For bookings made less than 3 months before the arrival date, the total workshop fee is due at the time of booking.
4. Upon receipt of the initial deposit or payment in full you will receive a receipt/confirmation in writing.
5. Upon receipt of your final payment 90 days to arrival, you will be sent a final receipt, directions to your accommodations and any other information pertinent to your stay.
6. Please see explanations for Security Deposit and Refunds below.
Cancellation of Toscana Americana " Sedona and Grand Canyon/South Rim " Workshop
This tour is offered based on a minimum number of participants. Toscana Americana may cancel this tour if the minimum number of participants is not met by February 20, 2012. In the event of cancellation by Toscana Americana enrolled participants will be offered alternative dates or a complete refund.
Cancellation and Refunds
CANCELLATION ONCE FULL FINAL PAYMENT HAS BEEN MADE: Any cancellation notification must be made in writing to Toscana Americana in writing. AfterFebruary 23, 2012, 50% of the enrollment fee is forfeited unless we are able to enroll another participant in the tour. If another participant is enrolled, your full payment will be refunded once new re-booking of the tour is confirmed. Please be advised that it is extremely difficult to re-book the tour once a cancellation is made within the 60 days prior to arrival date. Notification of cancellation must be in writing.
Damages & Charges
Guests are required to act in a responsible manner at all times. The client is responsible for ensuring that the hotel property is left upon departure in the same general condition and repair as on arrival. Toscana Americana reserves the right to recover from clients the cost of any loss or damage caused by a failure to respect the property, fixtures, or fittings. Toscana Americana reserves the right to recover from clients the cost of excessive use of the telephone. Clients are required to use their long- distance calling cards or credit cards when placing long-distance calls. Low rate per minute international calling cards are available locally
Travel Insurance
Insurance is not provided. You are strongly advised to make the necessary arrangements with a reliable insurance company to cover all stages of the holiday including flight or transport cancellations as well as for cancellation of the group tour booking. Your travel agent should be able to help you with this.
Complaints
We cannot be held responsible for events beyond our control such as breakdowns, leaks, power cuts, water shortages, floods, storm damage, strikes or force majeure deposit. We will do our best to resolve any complaints to the best of our ability.
Liabilities
We cannot accept liability for fortuitous events such as acts of God or war, riots or civil strife, terrorist activity, industrial disputes, natural disasters, fire, adverse weather conditions, or consequences of any person during the course of the holiday stay. Toscana Americana shall not be held responsible in any way for any damage caused by or to travelers or customers if they do not undertake or complete their journey, nor for any contretemps during the journey due to delays, breakdowns or failure of the means of transport, nor illness, bad weather, strikes nor for any other reason due to force majeure. These conditions must be accepted by all members of the group tour party. We can not reduce or waive these terms in the event of circumstances beyond control such as illness, injury or death, flight cancellations, war, civil uprisings, terrorist attacks, labor strikes, earthquakes, floods, storm damage or force majeure.
A note to Participants
This is a n outdoor workshop. Conditions such as rain, snow and ice are possible. Toscana Americana Workshops reserves the right to alter the published itinerary and program for any reason including issues of safety. All Participants and guests are required to observe all rules pertaining to Grand Canyon National Park guest use and any other locations used for painting purposes.
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